LEAD POLICE RECORDS ASSISTANT
Company: City of Rialto, CA
Location: Rialto
Posted on: October 23, 2024
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Job Description:
Salary : $60,864.00 - $81,564.00 Annually
Location : Rialto, CA
Job Type: Full-Time
Job Number: 23-070
Department: POLICE ADMINISTRATION
Opening Date: 11/20/2023
Closing Date: Continuous
Classification Definition
Class specifications are intended to present a descriptive list of
the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed
within the job.
DEFINITION
To lead, oversee, and participate in the more complex and difficult
work of police records office support staff and activities; and to
perform a variety of administrative duties relative to assigned
area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from Police Records Supervisor or
assigned supervisory staff.
Exercises functional and technical supervision over lower level
technical staff.
DISTINGUISHING CHARACTERISTICS
This is the advanced journey level class in the Police Records
Assistant series. Positions at this level are distinguished from
other classes within the series by the level of responsibility
assumed and the complexity of duties assigned. Employees perform
the most difficult and responsible types of duties assigned to
classes within this series including providing lead direction and
training to lower level technical staff. Employees at this level
are required to be fully trained in all procedures related to
assigned area of responsibility.
Essential Duties and Responsiblities
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS-Essential and other
important responsibilities and duties may include, but are not
limited to, the following:
1. Lead, oversee, review, and perform the clerical support work for
the Police Records division, including both confidential and
non-confidential material.
2. Research, compile and prepare a wide variety of documents
including reports, procedures manuals, training bulletins, and
general orders; oversee division filing and record-keeping
responsibilities.
3. Perform the more complex or difficult police records activities
on both a regular and emergency relief basis; act as a resource in
the Police Records Supervisor's absence.
4. Assist in the training of new employees.
5. Receive, process and file a variety of documents including
accident, crime and arrest reports, stolen, lost or recovered
vehicles, criminal and traffic warrants, citations, warrants and
related police documents, files and records; process according to
established guidelines; copy and distribute to appropriate
department or outside agency.
6. Disseminate records information to department staff, outside law
enforcement agencies, the public and other employees according to
established guidelines.
7. Respond to public and employee inquiries in a courteous manner;
provide information within the area of assignment; resolve
complaints in an efficient and timely manner.
8. Conduct specialized research; compile various statistics as
needed; assist various law enforcement staff in locating needed
information including reports and records.
9. Perform criminal background checks as assigned; secure warrant
information from other agencies; prepare court documents; review
dealers' slips of gun sales to determine if purchaser has a
criminal record.
10. Perform related duties and responsibilities as required.
Minimum Qualifications
Experience and Training Guidelines: Minimum requirements as a
condition of hire:
Experience:
Three years of increasingly responsible police records experience
including at least one year of lead experience is desirable.
Training:
Equivalent to the completion of the twelfth grade.
License or Certificate:
Possession of, or ability to obtain, an appropriate, valid driver's
license.
Knowledge of:
Policies, procedures and legal requirements related to police
records processing and maintenance.
Basic law enforcement principles, practices and terminology.
Recordkeeping principles and procedures.
Office management practices and procedures, including filing and
the operation of standard office equipment.
Business arithmetic, including percentages and decimals.
Business computer applications, particularly as related to the
input and retrieval of data.
Recent developments, current literature and information related to
police records management.
Modern office equipment including computers and supporting word
processing and spreadsheet applications.
Proper English usage, grammar, punctuation and spelling.
Pertinent Federal, State and local laws, codes and ordinances.
Ability to:
Lead police records management programs.
Train lower-level staff.
Prepare clear and concise reports.
Interpret and apply Federal, State and local policies, laws and
regulations.
Operate office equipment including computers and supporting word
processing and spreadsheet applications.
Respond to requests and inquiries from the general public.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those
contacted in the course of work.
Maintain mental capacity which allows for effective interaction and
communication with others.
Maintain physical condition appropriate to the performance of
assigned duties and responsibilities.
Maintain effective audio-visual discrimination and perception
needed for making observations, communicating with others, reading,
writing and operating assigned equipment.
Working Conditions
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential and other important functions may require maintaining
physical condition necessary for walking, standing and sitting for
prolonged periods of time.
Supplemental Information
Application Procedure:
A City application form and supplemental questionnaire (if
applicable) MUST be submitted and received by the closing date.
Please apply online at www.yourrialto.com. All other employment
inquiries can be directed to The City of Rialto, Human Resources
Department. 246 S. Willow, Rialto, CA 92376. Telephone: (909)
820-2540.
Selection Process:
Candidates must clearly demonstrate through their application
material that they meet the employment standards outlined above.
All properly completed applications will be reviewed, and the most
appropriately qualified individuals will be invited to continue in
the selection process. Examinations for the positions may consist
of any combination of written, performance, and oral exams to
evaluate the applicant's skills, training, and experience for the
position. Successful applicants will be placed on an eligibility
list. The City may also merge lists. The selected candidate(s) must
successfully complete pre-employment clearances which may include a
physical, drug screen, and fingerprinting.
Veterans Preference Credit Eligibility:
Veterans of the armed forces, who have been discharged or released
from active duty under conditions other than dishonorable
(Government Code: 18540.4), shall receive an additional five (5)
points to their final examination score for ranking purposes only.
This preference will apply only to the first appointment to any
regular full-time City appointment. A copy of your valid DD214 must
be submitted on or before the final filing date in order to be
eligible for Veterans Preference Credit.
E-Verify:
The City of Rialto is an E-Verify employer. E-Verify is an
internet-based system operated by the Department of Homeland
Security (DHS) in partnership with the Social Security
Administration (SSA) that allows participating employers to
electronically verify the employment eligibility of newly hired
employees in the United States.
This benefits overview is a summary and is not to be considered
all-inclusive or applicable to all employees.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR
IMPLIED CONTRACT. ANY PROVISION IN THIS BULLETIN MAY BE MODIFIED OR
REVOKED WITHOUT NOTICE.
RETIREMENT
The California Public Employees' Pension Reform Act (PEPRA), which
took effect in January 2013, changes the way CalPERS retirement and
health benefits are applied, and places compensation limits on
members. The greatest impact is felt by new CalPERS members.
As defined by the PEPRA, a new member includes:
-A member who joined CalPERS prior to January 1, 2013, who, on or
after January 1, 2013, is hired by a different CalPERS employer
following a break in service of more than six months.
-A new hire who joined CalPERS for the first time on or after
January 1, 2013, and who has no prior membership in another
California public retirement system.
-A new hire who joins CalPERS for the first time on or after
January 1, 2013, and who was a member of another California public
retirement system prior to that date, but who is not subject to
reciprocity upon joining CalPERS.
All members who don't fall into the definitions above are
considered classic members. Classic members will retain the
existing benefit enrollment levels for future service with the same
employer.
PERS Retirement Employee Cost-Sharing: Safety 9% Non-Safety 8%
(Pre-Tax after PERS Contract Amendment effective date regarding
cost-sharing)
CAFETERIA PLAN City's contribution to the Cafeteria Plan is $1,800
to go towards the employee's contributions for Health, Vision, and
Dental insurance premiums. Effective June 12, 2018 new hires will
receive $100 per period opt-out allowance for not using City
sponsored medical insurance.
LIFE INSURANCE provides a $150,000 double indemnity policy for
employee plus dependent coverage ($10,000 for spouse and $5,000
dependent children).
BILINGUAL PAY is paid to employees who successfully pass the
bilingual proficiency examination for Spanish ($100/month).
VACATION is accumulated at the biweekly rate of 6 hours for the
first through fourth years.
THIRTEEN HOLIDAYS are observed each year, plus two floating
holidays of employee's choice.
SICK LEAVE is accumulated at the biweekly rate of 4.62 hours. This
is equivalent to 120 hours per year.
SPORTS CENTER usage has been made available; at no cost, to all
employees as set forth in the usage guidelines. The facilities
include weight room, racquetball and tennis courts, pool, sauna,
and Jacuzzi.
DEFERRED COMPENSATION Employees employed for five (5) years or
more, effective January 1, 2016, are eligible to receive a flat
monthly amount of three hundred dollars
($300) contributed in their behalf by the City. Employees in the
unit employed for ten (10) years or more, effective January 1,
2016, are eligible to receive a flat monthly amount of six hundred
($600) contributed in their behalf by the City.
EMERGENCY SERVICE: All City employees are required to perform
assigned Emergency Service duties in the event of an emergency or
disaster.
01
Do you meet the requirement of completion of the twelfth grade or
equivalent?
02
Do you possess a valid California driver's license?
03
Do You have three ( 3 ) years of increasingly responsible police
records experience?
04
Please describe your three ( 3 ) years of increasingly responsible
police records experience. If you do not have any experience,
please enter N/A.
05
Do you have at least one year of lead police records experience?
Required Question
Keywords: City of Rialto, CA, Santee , LEAD POLICE RECORDS ASSISTANT, Other , Rialto, California
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